Scope
This policy explains how Jakoma collects, uses, and protects personal data across our websites and tools, including ApplySmart and 100 to 10K. Future projects (e.g., EduSmart) will follow the same principles.
Controller & Contact
Jakoma is the data controller for personal data processed on our sites. For privacy queries or rights requests, email support@jakoma.org.
What We Collect
- Information you provide — e.g., name, email, and message content submitted via forms or purchases.
- Usage data — page views and device info used to improve services; analytics load only after cookie consent.
Lawful Bases
- Consent — analytics cookies, newsletters.
- Contract — delivering purchased digital products (via Payhip).
- Legitimate interests — security, fraud prevention, essential site operations (strictly necessary cookies).
- Legal obligation — tax, accounting, and regulatory compliance.
Processors & Third Parties
We use trusted providers acting under our instructions:
- Google Analytics (consent-based; IP anonymised) — usage insights.
- Payhip — secure checkout and product delivery for digital items.
- Tally — interest/contact forms.
- MailerLite (or equivalent) — opt-in email updates.
We do not sell personal data. We share data only to operate services, comply with law, or with your consent.
International Transfers
Where data may be processed outside the UK/EEA, we rely on appropriate safeguards (e.g., Standard Contractual Clauses).
Retention
We retain personal data only as long as necessary for the purpose collected, then delete or anonymise it.
Security
We apply technical and organisational measures appropriate to risk (access control, encryption in transit, least-privilege access).
Your Rights
- Access, rectification, and erasure
- Restriction or objection to processing
- Data portability (where applicable)
- Withdraw consent at any time (for consent-based processing)
To exercise your rights, email support@jakoma.org. You may also complain to the ICO in the UK.
Cookies & Consent
Analytics load only after you click Accept on our banner. You can change your choice anytime on our Cookie Policy page.
Updates
We’ll update this notice if our practices change. Last updated: November 2025.